Access Coordinators
What is an Master/Access Coordinator?
A full-time staff member responsible for managing and controlling keys, access devices, clearances, and credentials for their campus, college, department, or area. They ensure individuals receive access only to authorized locations and maintain accurate, effective control of all access-related resources. Master/Access Coordinators are also knowledgeable about University policies, procedures, programs, and personnel that affect access within their area of responsibility.
What Are an Access Coordinator’s Duties?
An Access Coordinator manages keys, access credential devices (ACDs), and clearances, ensuring individuals receive access only to areas for which they have a legitimate need. They maintain accurate records of all key and ACD activity, including inventory, issuance, and returns. Access Coordinators can fulfill approved key requests from existing inventory or coordinate new key requests through their Master Access Coordinator, and they activate approved electronic access requests in the C•CURE system.
How Is an Access Coordinator Appointed?
A Departmental or Budget Executive and Facility Coordinator appoints an Access Coordinator by submitting an Access Coordinator Authorization Form to the University Access Controller for approval. Once approved and added to the appropriate systems, the Access Coordinator may begin performing their duties.
What Is the Difference Between a Master Access Coordinator and an Access Coordinator?
A Master Access Coordinator (MAC) oversees Access Coordinators within a college, unit, or campus and serves as the primary contact for key ordering and access compliance. At University Park, the Facility Coordinator typically serves as the MAC unless the role is delegated to a Local Access Coordinator. At Commonwealth Campuses, the Director of Business Services serves as the MAC unless otherwise delegated.
Frequently Used Forms
Access Coordinator Authorization Instructions
Access Coordinator Authorization Form
Access Coordinator Authorization Exhibit Instructions
Facility Access Authorization Request Instructions
Facility Access Authorization Request Form
Facility Access Authorization Exhibit Instructions
Key CCURE Clearance Issuance Log Instructions
Key CCURE Clearance Issuance Log Form